Administration Coordinator

Overview

Air Tindi is seeking a self-starting, detailed orientated individual for the position of Administration Coordinator.   The Administration Coordinator will be responsible for the supporting the business in all aspects of administration.  

 Responsibilities included, but not limited to:

  • Main contact for all administrative related tasks for all departments
  • Creating/Maintaining Excel spreadsheets;
  • Updating/formatting company manuals;
  • General housekeeping (ordering coffee supplies, carpet cleaning)
  • Ordering and maintaining inventory of office supplies
  • Scheduling meetings for the President on an as needed basis;
  • Distribute, track and reissue Flight Suits for pilots;
  • Maintaining and distribution of necessary flight documentation supplies;
  • Issuing and tracking of company taxi vouchers for rotational employees;
  • Continually review and monitor the company’s corporate travel policy; and
  • Coordinate all travel requests for air, hotel and car rental (if required) reservations for all company personnel;
  • Create and maintain travel for rotational staff (booking flights, hotel, accommodations)
  • Reconcile invoices and maintain a database which reflects all the travel and travel related expenses;
  • Initial reception for corporate office;
  • Perform any other duties as required.

 Requirements

  • Grade 12 diploma or equivalent.
  • 5+ years in an administrative function;
  • Previous experience in travel coordination will be considered an asset.
  • Excellent proficiency with MS Word, Excel and PowerPoint;
  • Ability to manage multiple tasks on restricted time lines;
  • Ability to hold a challenging conversation with regards to travel bookings;
  • High degree of professionalism;
  • Solid oral and written communication skills;
  • Ability to work with limited supervision.

Air Tindi offers

  • Competitive compensation & benefits package;
  • various local discounts (fuel, gym);
  • Discounted airline travel for employees and family with various large airlines. 


To apply for this position please email: humanres@airtindi.com

While we thank all candidates for their interest, we are only able to contact those candidates selected for an interview.